What to Write in a Letter to a Host Family
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Formal letters may be written to an individual or to an organisation. The purpose may exist, for example,
- to apply for part-time or holiday piece of work (application letter)
- to utilize for study or scholarship opportunity (application letter)
- to complain about something (complaint letter of the alphabet)
- to make suggestions about something
- to asking data (inquiry alphabetic character)
Formal Letter of the alphabet/Email: Structure
| ane. Salutation Honey… |
| 2. The starting time paragraph (opening) Say why you are writing. Clearly state the bailiwick or context. |
| 3. The adjacent paragraphs (main content) Give the details about why y'all are writing. Organise all the essential data in a articulate and logical way. Use linking structures to brand your alphabetic character menstruation |
| 4. The last paragraph Say how you lot expect the other person to reply to your letter of the alphabet if this is appropriate. |
| 5. Closing and signing off Stop your letter with an appropriate comment. Don't just stop abruptly. Yours ………. |
Formal Letter/Electronic mail: Construction Explained
1. Salutation
If y'all don't know the name of the person yous are writing to, apply "Dear Sir or Madam," whereas if you lot know the person's name you write"Dear Mr Smith" or "Dear Ms Smith" . Use the title "Ms" if you don't know if the woman is married or unmarried.
two. The beginning paragraph (opening)
Hither, you land your reasons for writing the letter and, if needed, what you are responding to. This should non be more than a couple of lines.
Useful phrases for the opening
- I would like to apply for one of the scholarships I saw advertised in your prospectus.
(applying for a scholarship) - I am looking for outdoor work during the summer holidays and I would similar to utilise for the position of hotel lifeguard banana which I say advertised in my academy'due south student newspaper.
(applying for a job) - I have seen your advertisement for the job in the local newspaper. I am writing because I would like to employ for the job.
(applying for a job)
3. The side by side paragraphs (main content)
In the next paragraphs, you give more than details about why you are writing. Requite relevant data, just don't aggrandize likewise much. Use linking structures to make your alphabetic character period. " Moreover", "Furthermore", "In addition" are all good examples of words that can be used to link sentences together.
4. The last paragraph
The last paragraph consists of telling the person what yous would like them to do as a result of the letter, whilst as well thanking them for their time. – "Thank you for your time. I hope to hear from you at your earliest convenience"
5. Endmost
When signing off, look at how you started equally a guide. If you don't know the name of a person you can sign off with "Yours faithfully," and if you lot exercise know the name of the person you should use "Yours sincerely," . Your full name a surname should then be written under this.
It's very important to write only, clearly and logically informal letters. Contractions should non be used ("I am" not "I'm"). Therefore, keep your alphabetic character short, direct and to the point
Formal Letter/Electronic mail: Model Answers
Topic
You lot have seen the following advertisement in a newspaper:
VOLUNTEERS NEEDED!
We are the National Diabetes Organisation and we are organising a campfor diabetic children. We need volunteers to piece of work with the states during the camp.
Your responsibilities volition include:
- Teaching children about diabetes
- Playing games with them
Also, you should speak several languages because it's an international camp
Write a alphabetic character applying to become a volunteer
Model respond
Dear Sir or Madam,
I am writing with regard to the advert posted in yesterday's newspaper about the camp for diabetic children. I would like to have role as a volunteer if information technology is possible.
As yous can see in my résumé, I completed a degree in nursing, then I am qualified to teach children about information technology. Besides, I suffer from diabetes, so I am quite familiar with this disease and how to bargain with information technology.
Furthermore, I have some experience organising entertaining events for children, equally I worked at a regular campsite for children final summertime. For this reason, I am capable of organising and playing fun games with children.
Finally, I must say that I can speak 3 languages, since I accept spent some time away, in England and Federal republic of germany. Therefore, apart from Castilian, I am fuent in English and High german.
Can I ask about the elapsing of the camp? What is the daily timetable?I look forward to hearing from you lot.
Yours faithfully,
José
Topic:
You bought the personal stereo advertised in a mail-order catalogue.
A GREAT Piffling PERSONAL MUSIC Centre THAT FITS IN YOUR POCKET!
(Very big and too heavy for my pocket)
This loftier-quality stereo comes to you at the unbeatable cost of $19.99,
(not true – found one for $14.99 in shop) including the cost of postage, lower than you lot will detect in whatsoever shop.
It comes compete with:
- Headphones (missing)
- User-friendly carrying case (cipher broken)
- Batteries
It has a recording facility (didn't piece of work) ,will choice up any radio station, and plays all your tapes (destroyed two tapes) with high-quality sound.
Write a letter to Home Mail Society, complaining near the stereo, and asking for your money dorsum, or a new stereo
Model answer
Honey Sir/Madam,
I am writing in connectedness with a personal stereo which I saw advertised in your mail service-order catalogue. Final week I bought ane of these, and I am deplorable to say that I was very disappointed when I received information technology.
Outset of all, your advertizing stated that the price would be lower than in any shop but I saw the same stereo at a price of $14.99 instead of $19.99
Furthermore, your advertisement promised that information technology would be a loftier-quality stereo complete with all necessary accessories. Still, when I received it, the headphones were missing and there was a broken nothing on the conveying bag. Likewise, the recording facility did not work, and I have already destroyed ii tapes that contained my favourite musical compositions.
Finally, y'all also promised that it would be a meaty and portable device. All the same, the stereo was so big and heavy that information technology could not be carried in a pocket.
Could you please adapt for me to receive a new one or refund my money in full?
I await forward to hearing from you.
Yours faithfully,
Peter Petrov
A adept formal letter should be:
| Continue your readers in mind when writing:
|
Formal Alphabetic character/Email: Example topics
Yous are helping to organise a visit to an English Academy in manchester. You lot accept received a letter from John Webster, the manager of the University. Read the alphabetic character and the notes you have fabricated. Then write a letter to Mr Webster using all your notes.
I am very glad to see that yous are coming to our academy in July. I am certain you will all have a very enjoyable fourth dimension and that you will learn a lot of English language.
Your can either stay all together in a youth hostel or individually with local families. Please tell me which you would adopt.
Tell me something about your grouping so that I tin organise interesting spare time activities. What sort of things practise they like doing?
Please ask if you need any further information.
Yours sincerely,
John Webster
Your notes:
- Paragraph ane – learning a lot of English is very important considering …..
- Paragraph two – say which you prefer, and why
- Inquire what the weather'southward similar in Manchester and what wearing apparel you will demand
You lot take simply returned from a trip to Canada. You flew there and dorsum with Maple Air. You decide to write to the airline to complain about your flight and ask for some money dorsum. Read the ad and the notes you fabricated so, using the information, write a alphabetic character to the airline. You lot may add other relevant points of your own.
Wing MAPLE AIR TO CANADA
We offer:
3 flights a twenty-four hours
broad, comfy seats
friendly, well-trained staff
a good selection of food
special diets no problem
the latest in-flying entertainment
Phone 0179 765893 at present or run into your travel agent for more details.
Your notes:
- Late boarding
- Staff quite rude
- No vegetarian nutrient for me
- Old picture show
Your parents have seen the following advertizing.
A marvellous experience and a wonderful opportunity to get you fit.Individualised health and fitness programmes in a mannerly rural setting.
They want you to send an email to enquire for farther details including answers to the following questions:
- Where?
- Places available in August?
- How much for a week?
- Drinking allowed?
- Any trips?
- What type of exercise?
Formal Alphabetic character/E-mail: Useful phrases
We will finish it with some useful vocabulary mostly used to organize data. Although information technology is taking a shortcut, if yous learn several expressions for each paragraph in each blazon of text that could exist on your exam, you will certainly be able to create a very consequent and well-organized text.
Writing formal messages mostly:
Greetings
Love Sir
Beloved Madam
Dear Sir/Madam
Beloved Mr Dark-brown
Dear Ms Jones etc
Reason for writing
I am writing in response to your article/advertizing/alphabetic character.
I am writing with regard to your article/advertisement/letter.
I am writing regarding your article/advertisement/letter.
I am writing on behalf of
Ending the letter:
I wait frontwards to receiving your answer.
I look forrad to your reply.
I look to hearing from yous.
I am, yours faithfully (if you don't know the name of the person you are writing to).
I am, yours sincerely (if yous know the proper name of the person yous are writing to).
Yours faithfully.
Yours sincere
Writing formal letters to complain
Reasons for writing
I am writing in order to complain about.
I am writing to mutter about
Introducing the complaint:
Firstly.
In the first identify.
Showtime of all.
My kickoff complaint is
The commencement problem is
The offset thing I would like to depict your attention to is .
My first concern is
Introducing further complaints:
Secondly.
In the second place
Not only …….but also
In addition.
In add-on to this.
Added to this
….was too unacceptable
Demanding activeness:
I propose that you replace the item.
I therefore suggest that I exist given a full refund .
I would be grateful if my money was refunded
I would exist grateful if you could give me a full refund
Writing formal letters to asking information
Reason for writing:
I am writing to receive further information about.
I am writing to enquire about. I am writing to receive more detailed information near.
I am writing to receive further details about
Requesting offset slice of information
The first thing I would like to know is.
First of all I would like to know
I wonder if you would mind telling me first of all ….?
Requesting farther information:
Could you lot also tell me….?
Could you also inform me ….?
Would you besides heed informing me ….?
Would you also mind telling me ….?
Practice you know ….?
I would also like to know if.
I would also like to know whether
I promise yous might as well let me know nearly …
Thanking for information:
I would similar to thanks in advance for this information.
Thanking you in advance for this information.
Formal Letter of the alphabet/Email: Questions & Answers
What is the purpose of the letter?
The task will tell y'all exactly what you have to do. This may include: asking for or giving information; initiating activity or responding to a request; giving feedback on suggestions; making complaints, suggestions, or corrections.
Who volition read information technology?
Probably someone who you exercise non know well, if at all. This may exist a named individual, or an unnamed representative of an organisation, possibly a person in a position of dominance or responsibility.
What fashion should I utilize?
Be polite. Utilize indirect expressions, formal linking phrases and set phrases wherever advisable. Avoid beingness too familiar, or using contractions and colloquial language.
What information should I include?
In a transactional alphabetic character, you will need to read all the information you are given. This will include the chore itself, plus ane or more boosted texts, such as letters, memos, adverts, and handwritten notes. Y'all must respond to all the questions and points in the texts or notes.
B2 Get-go (FCE) Practice Tests!
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Source: https://engxam.com/handbook/how-to-write-a-formal-letter-email-b2-first-fce/
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